How To Download Emails From Mac Mail

Add an email account

If you haven't already set up an email account in Mail, you might be prompted to add one when you open the app. If you're not prompted, or you just want to add another account, follow these steps:

  1. From the menu bar in Mail, choose Mail > Add Account.
  2. Select your email provider from the list, then click Continue.
  3. Some accounts, such as Google, might ask that you click Open Browser to complete authentication in your web browser.
  4. Follow the onscreen instructions to enter account details, such as your name, email address, and password. If you're not sure what information to enter, please contact your email provider for help.

Use the Inbox for each account

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How To Download Emails From Mac Mail

Emails

The Inbox gathers together the messages for every email account you added. If you added more than one account, you can click the disclosure triangle next to Inbox in the sidebar, then select a mailbox to see only the messages for that account.

Mac Mail Settings

Optional: Turn on other account features

How

Mac Mail Email Settings

If your account includes support for contacts, calendars, notes, or other features in addition to email, you can turn those features on or off:

  1. Choose Apple menu  > System Preferences, then click Internet Accounts.
  2. Select your account in the sidebar.
  3. Select the features you want to use with your account.

Mail User Guide

You can save email messages as files to use in other apps or as PDFs.

  1. In the Mail app on your Mac, select one or more messages or conversations.

  2. Choose how you want to save the messages.

    • Save messages as files: Choose File > Save As, then choose a format.

      Rich Text Format retains formatting (such as bold and italics), but Plain Text does not. Raw Message Source saves a single message in .eml format.

    • Save messages as PDFs: Choose File > Export as PDF.

You can also save messages in .eml format by dragging them to your desktop. If you drag a conversation, the messages in it are saved as separate files.